Letter from our Camp Director Regarding 2020 Camp Season
Dear Camp Families,
We are working towards an expected June 29, 2020 start date for South Shore YMCA day camps, aligning with Phase 3 of the Governor’s Reopening Massachusetts Plan. This is the expected date when our Y facilities may reopen, and therefore our earliest possible start date for Camp. Please note that this date may be extended further, depending on the Governor’s
plan and direction.
As part of this plan, on Monday, June 1, 2020, Governor Baker released the MASSACHUSETTS CHILD AND YOUTH SERVING PROGRAMS REOPEN APPROACH – Minimum Requirements for Health and Safety. We encourage all families to review this document at the link below:
As you can read by using the link above, these regulations are challenging. Some camp organizations have decided they are unable to accommodate these regulations and have made the difficult decision to not open for the 2020 summer. However, the YMCA’s in Massachusetts have worked together to create plans to provide a safe Y Camp experience for children this
summer. We feel it is vitally important to the growth and development of children who have already lost so much. We feel that this summer, camp is needed more than ever.
With that said, Y Camp is going to look and feel much different that it has in the past. With the safety of our children as our number one priority, the state guidelines have provided us with the direction needed to develop enhanced safety protocols in respect to COVID-19 for the summer of 2020. It is with this knowledge that we inform you all of the following changes:
CAMP POLICY UPDATES & EXPECTED CHANGES FOR 2020 SEASON
- READ STATE GUIDELINES CAREFULLY : It is expected that all parents who will be dropping off or picking up have read the Massachusetts guidelines and understand the challenging expectations and requirements that must be put in place in an effort to keep our community and children safe.
- PATIENCE AND KINDNESS ARE NEEDED : We ask all parents and guardians to work with the Y, specifically the Camping staff, to make this a great summer for our children at Camp.
- LOWER ENROLLMENT NUMBERS : The South Shore YMCA will be reducing the enrollment numbers in all groups by 50%-70% to accommodate the safety regulations on physical distancing.
- GROUPS OF 10 CAMPERS / 2 STAFF: All groups will adhere to the 12 person per group limitation as mandated by the state. Each camper group must remain separated from other groups during camp hours.
- SPECIALTY CAMPS & TRIPS CANCELLED: The South Shore YMCA must cancel all field trip programs [surf, golf, sailing, and river adventures], all Specialty Camps [from vendors Playwell Tek and Wicked Cool], and Sport Camps [football, basketball, etc.].
- These programs will appear as system credits and can also be applied to the camp program we are running.
- All requests for refunds due to these specialty camp and trip cancellations will be honored.
- GYMNASTICS AND TENNIS: All gymnastics camps and tennis programs will run this summer including CGC Tennis, Match Point Tennis, and CGC Gymnastics. However, like all programs this summer, the group sizes will be adjusted.
- CONSIDER A DONATION: We understand that some Camp families may feel that this summer’s Camp offering might not be right for their children. If so, we urge you to consider donating your Camp deposit fees as a tax-deductible donation to the Y to support the many families who desperately need summer camp, but have been financially impacted by the COVID-19 pandemic. Camp scholarships will be in higher demand than ever.
- PRIORITY REGISTRATION: Members whose original Camp selections have been cancelled will be given priority to register for available traditional camp weeks. We will hold those spots until Tuesday, June 16 before opening up to the general public.
- LIMITED SPACES AVAILABLE: With these restrictions and capacity limits, availability for summer camp 2020 is limited. We apologize as programs will fill up quickly. When we reach our maximum capacity of campers, families are encouraged to join our waitlist. We will revisit these capacity numbers throughout the summer and will add slots if possible to do so.
- RATE INCREASES ARE NECESSARY: Camp programs will need to increase pricing by 20% to accommodate for the significant increase of operational, medical and staffing costs associated with the COVID-19 regulations.
- EARLY DROP-OFF & LATE PICK-UP: To better accommodate the guidelines, we will be extending camp hours and canceling Early Drop-Off and Late Pick-Up.
- CAMP TIME: Camp will run daily from 8am-5pm.
- Drop-Off: 8am-9am
- Pick-Up: 4pm-5pm
- LUNCHES: Camp Gordon Clark will not be providing lunch options this summer. All campers are expected to bring their own lunches.
- PAYMENT DEADLINE EXTENDED: The SSYMCA will extend our final payment date for camp to Friday, June 19, 2020 .
- This final payment will be auto-debited. Please take a moment to confirm your payment information ssymca.org/manage-your-account .
- CANCELLATIONS AND REFUNDS : Cancellations for full refunds can be submitted up to TWO WEEKS prior to the start date of a session. (Example: Session 2 starts on June 29 this summer so the latest a family can apply for a full refund/cancellation of that week is June 15.)
- PAYMENT METHOD CONFIRMATION: If the payment method you used to register has expired or changed, please log into ssymca.org to update your payment methods no later than Wednesday, June 17 . On June 19th, the final payment will be auto-debited.
- Campers cannot attend camp unless the balance of their week is paid in full for the week they are attending.
- FINANCIAL ASSISTANCE & VOUCHERS: Information on Financial Assistance and vouchers will be sent to these families separately. If you have questions on Financial Assistance or vouchers, please contact me directly.
- If you have a state voucher, payment will be due one week prior to the start date of each camp.
- FACE MASKS/COVERINGS: Campers will be expected to bring multiple disposable face masks to camp every day and need to expect to wear that mask up to an estimated 75% of the camp time. We will be working to facilitate activities where PPE is not necessary, but masks must be worn in areas where 6 feet between campers/staff cannot be guaranteed.
- SANITIZATION STATIONS: Camp will be creating hand sanitation stations around camp at high usage areas for campers to have easy access to sanitation products. Campers will sanitize their hands frequently throughout the day.
- PERSONAL ITEMS: Campers must leave all shareable items [electronics, playing cards, games, Pokemon cards, etc.] at home. Campers should come to camp with only essential items (bathing suit, towel, lunch, change of clothes).
The SSYMCA ArtsCamp will be cancelling all cooking camps ( Tiny Chefs and Bon Appetite). Musical Theatre Camps will be making the below adjustments:
- In order to ensure social distancing measures and adhere to the 12 person per group limitation, Musical Theatre must be run as a two one week sessions. This will be in the form of a cabaret style performance of the show your child was originally signed up for. Rather than in person performances the cabaret will be recorded and shared with participants’ families at the end of the week.
- Families registered for any Musical Theatre programs will be contacted regarding which week their child is able to participate in the adapted programming. Parents will then receive a partial refund to adjust for the now one-week program.
- Please see above cancellation policy for details on how refunds, transfers, and credits will be processed.
SELF-CERTIFY DAILY HEALTH SCREENINGS:
- Physical/immunization records (from within the past 24 months) must be submitted before attending Camp.
- Physical/Immunization records can be emailed to firstname.lastname@example.org or by submitted by mail to:
- Camp Gordon Clark – 75 Mill Street, Hanover, MA 02339
- Temperature Check: All staff and campers will receive a touchless temperature check
and daily health questionnaire.
- Campers/staff who demonstrate symptoms at drop off will be asked to go home for the day . We encourage anyone who has any possible symptoms to stay home for the
Daily Health Screening Self-Certification:
All staff and campers will be expected to do a self-evaluation and self-certification prior to arriving at Camp. Parents will be asked each day to self-certify that they or their children are able to attend camp by answering “no” to the following questions:
- Today or in the past 24 hours, have you or any household members had any of the following symptoms?
- Fever or chills?
- Sore throat?
- Difficulty breathing?
- Gastrointestinal symptoms (diarrhea, nausea, vomiting)?
- Abdominal pain?
- Unexplained Rash?
- Headache? New loss of smell/taste?
- New muscle aches?
- Any other signs of illness?
- In the past 14 days, have you had close contact with a person known to be infected with the novel coronavirus (COVID-19)?
We will continue to update families about policies, changes and cancellations as they are received, and we are appreciative of your continued patience as we await additional guidance from the state and navigate these challenging times together. With safety as our utmost priority, we at the South Shore Y believe that now, more than ever, children need camp and the experience of being outside, making friends, and building relationships that will last a lifetime.
If you have any questions or concerns, please feel free to contact me directly at email@example.com.
Cheers and thank you,
Camp Director – YMCA Camp Gordon Clark
p. 7818298585 x8400
“When educating the minds of our youth, we must not forget to educate their hearts.” – Dalai Lama
SUMMER STARTS HERE!
NOW, MORE THAN EVER, KIDS NEED OUTDOOR ACTIVITY AND THE CONNECTIONS OF CAMP!
At camp, children build memories that last a lifetime, in a place where they truly belong. Camp is a place for kids to make friends, build character and actively explore their imagination.
Camp Gordon Clark is our traditional Y summer day camp located at the Emilson YMCA campus in Hanover, MA. Serving children ages 4-15, the camp is situated on 46 beautifully wooded acres and includes spacious athletic fields, three outdoor pools, a games court, archery range, basketball court, organic farm, tennis courts, low ropes course, traverse climbing wall, volleyball court, a bathhouse/changing area and access to Laura’s Center for the Arts cultural center.
Daily swim included in most Camp Gordon Clark Programs.
75 Mill St
Hanover, MA 02339
4 – 15 years old
Camp: 9:00am – 5:00pm
Drop-Off: 8:30 – 9:00am
Pick-Up: 3:30 – 5:00pm
Our philosophy is to make the most of our opportunity to have a positive influence on the lives of children. Everything we do here at camp — every activity we lead, every decision we make, every policy we apply — is guided by the firm belief that we are responsible for the children we lead. We are responsible for showing them how to be honest, caring, respectful and responsible members of the community.
Safety is our number one priority. All camps comply with YMCA Day Camp and MA Department of Public Health Regulations. We are also licensed by the Hanover Board of Health.Camp Gordon Clark Safety Guidelines
Inclusive Camp Programming
At Camp Gordon Clark we support a traditional camp environment that is welcoming to all campers. By partnering with families and identified support systems, campers with developmental or other challenges will be provided with the opportunity for a successful camp experience. Through the National Inclusion Project partnership, we are able to offer inclusion training for all camp staff under the direction of the SSYMCA’s inclusion leadership staff.
If your child requires supports and/or is on an IEP, click here to learn about our intake process prior to registering your child for camp.
National Inclusion Project
Visit site: www.inclusionproject.org
Directors & Staff
We take great pride in our dedicated camp staff of teaching professionals and local college and high school students who go through comprehensive camp counselor training. YMCA day camp is run by a full-time, year-round YMCA director with extensive camp experience. We also have a fully licensed nurse on site during regular camp hours.
Each year approximately 75% of our camp staff are returning counselors. All have been interviewed, and have reference, CORI and SORI background checks completed.
Dates & RatesView Dates & Rates
Financial assistance is made possible through charitable donations and is awarded based on need. For information on financial assistance, contact Chris Crossen-Sills at firstname.lastname@example.org.
When registering, parents will need to provide the following information:
- Parent/guardian contact info
- Emergency contact/authorized pickup contact info
- Allergies & medication and health information
- Any additional information to help ensure the child has a successful camp experience
All campers and staff attending camp must have an updated physical. According to Massachusetts state regulations, camp physicals are valid from the day of the physical for two years. Physicals must be submitted to Camp Gordon Clark prior to attending the first day of camp.
Online registration begins February 3, 2020. Online Registration for each week of camp will close on Thursday of the week prior.
To register for the next upcoming week of camp after online registration has closed, please call 781-924-6170 ext. 8400 or email email@example.com.
Third Party Payment / State Vouchers
If camp payments are being made by a 3rd party, registration must be made in house. At time of registration you must provide proof that the camper has funding for camp and contact information for the funder. If you receive a state voucher, a current school year voucher or blank Confirmation of Provider form is required to register. The camp balance will remain the parent/guardians responsibility until funding has been verified.
For campers on vouchers, fill out a physical camp application and contact Chris Crossen-Sills at firstname.lastname@example.org.
At camp, everyone is a family. It’s like you’ve known each other your whole life. I want to be a CIT so I can pass on this great experience to younger kids.